Rules & Regulations

The Parade Committee has found that a few simple, basic rules and regulations have contributed greatly to our efficiency and the public's enjoyment of our annual event. In this spirit, that we ask, that the following guidelines be carried out.

1. All entry blanks (for new entries) must be filled out completely and mailed to the above address by 22nd of FEBRUARY, 2008. All entries from last year will automatically be registered for this year unless notification is provided to the above address that the entrant does not wish to participate this year. All COMMERCIAL ENTRIES, require a $300.00 entry fee (please check with your tax advisor as to the deductibility). Please include the applicable fee (check or money order) with your application made out to THE ST. PATRICK'S DAY PARADE COMMITTEE. If your entry is not selected, your check will be returned to you immediately. There is a $30.00 fee for all other entries.


2. All entries are subject to the approval of the Parade committee. All decisions are final.


3. All entries (except floats, see #4 below) must be at their designated area and report to their division leader no later than 9:00 A.M.

 

4. FLOATS may be either Horse-drawn or Motorized. All Floats must be in their designated Areas and report to their designated Division Marshals by 8:00 AM. All floats MUST carry a Fire Extinguisher on the outside of the float Advertising and identification of the float should be kept to a minimum and always in good taste. Floats deemed inappropriate will not be permitted to enter the parade route. In the spirit of the day, the committee requests that all floats “Keep the scene Green”.

 

 

5. It is IMPERATIVE that all entries maintain the pace through out the entire parade route. Parade Marshals stationed along the route are responsible for keeping the pace, please watch for them and follow their instructions.

 

6. In the interest of safety, the THROWING OR DISTRIBUTION OF ANY MATERIAL BY AN ENTRANT IS PROHIBITED. This is in accordance with the guidelines of the City of Phoenix Police Dept


7. No Alcoholic beverages will be permitted.


8. All EQUESTRIAN Entries must have PROOF OF INSURANCE. Please indicate the name of your insurance company, the policy number and the expiration date on the parade entry form located here.

 

THE FAIRE

The St. Patrick’s Day Faire is entering its 25th year.  Sponsored and operated by the St. Patrick’s Day Parade Committee.  All fees and ticket sales go to the continued running of this Event. 

 

DATES, LOCATION, AND TIMES

  1. The Faire is scheduled for Saturday, March 15, 2008.

  2. The Faire opens at 10:00 am and closes at 5:00 pm.

  3. Vendor setup is scheduled for 1 p.m. Friday March 14, 2008 until 6 p.m.

  4. The Faire site is located at Hance Park, 64 West Culver Street, Phoenix AZ. 85004. 

  5.  The Faire is located on the West side of the Central Avenue Bridge

 

REGISTRATION AND FEES

  1. Completion of enclosed application is required for registration.

  2. Completion of application does not guarantee acceptance into the Faire.

  3. Cashing of registration fee does not guarantee acceptance into the Faire.  If acceptance is denied the original check or a refund check along with a rejection letter will be sent to applicant.

  4. Booth space is reserved on a first come first serve basis as determined by post date on envelope.

  5. The Application deadline is February 23, 2008.

  6. There will be NO WALK-ON VENDORS.  All vendors most submit an application and have it approved by the Faire Committee.

  7. It is the responsibility of applicant to obtain all licenses and permits (see license section of guidelines.)

  8. Booth spaces are 10 x 10 perimeter, this includes lead poles and guy wires.  If additional space is needed, be sure to note it on application. 

  9. Make checks payable to:              

                                   St. Patrick’s Day Committee

                                    PO Box 3616

                                    Phoenix, AZ  85004 

  1. There is a $25.00 NSF Fee on all returned checks.

  2. The St. Patrick’s Day Faire is a rain or shine event.  Vendors deposit will not be returned

 

BOOTH REQUIREMENTS

  1. Vendors must display appropriate signage clearly identifying food items and prices.

  2. Vendors are responsible for their booth setup, tear down, and needs (i.e. chairs and tables) and all trash clean up of their booth space.

  3. There are booth spaces in the sun.  Be prepared to provide your own shade.

  4.  NO TV’s, radios or amplified music will be allowed in booths.

  5. If electricity is needed, please indicate it on your application. Vendors may bring their own electrical source. 

  6. Booth must be staffed at all times during the Faire.

  7. All pertinent fire codes, laws, ordinances, and regulations pertaining to health, fire prevention and public safety shall be strictly observed.  The St. Patrick’s Day Parade &  Faire Committee and the City of Phoenix will not be liable in any manner if a Department of Health inspector closes a booth that does not comply with regulations.  Vendors closed by an inspector will not receive a refund.

  8. The decision of the St. Patrick’s Day Faire Committee is Final in all Matters.

 

FAILURE TO COMPLY WITH BOOTH REQUIREMENTS WILL RESULT IN CANCELLATION OF FAIRE PARTICIPATION WITH NO REFUND

 

SET-UP AND TEARDOWN

  1. Set-up: 1:00pm-5:00pm Friday, March 14 and 6:00am-9:00am Saturday, March 15008 and must be completed no later than 9:30 am on Saturday, March 15. Tear down no earlier than 6:00pm

  2. Vendors must check in before setting up on Friday or Saturday mornings in order to receive your booth space, set-up instructions, and parking passes.

  3. Vendors agree that once booth space has been assigned, NO changes will be permitted without the consent of the Committee.  No Exceptions!

  4. ***Vendors arriving late and unprepared to open on time will not be permitted to sell and will receive no refund.  The will be no exceptions!***

  5. Vehicles are allowed onsite for loading and unloading purposes only and must be off the site by 8:30 am on Saturday.  Vehicles will be allowed on the site at 6:00 pm after Faire closes and has been cleared of all guests.

  6. There will be security Friday night and you may leave your booth, but please remove all items of value.  The St. Patrick’s Day Faire Committee, agents, employees, volunteers, and the City of Phoenix are not responsible the any loss or theft during the run of the Faire or set-up/tear down.

  7. Vendors must check in, at participant gate, by 8:00 am Saturday in order to drive on to site.  Arriving after 8:00 am will require any unloading to be done from the participant parking area.

  8. Vendors must remain open during the scheduled hours of the Faire.

  9. Tear down will begin after close of Faire on Saturday after 6:00 pm.

 

GARBAGE 

Vendors are responsible for keeping the area inside and outside of their assigned space clean. If you are using grease, you must dispose of it in sealed containers. Any unapproved dumping will result in a clean up charge equal to time and materials, and vendors will be excluded from future events.

 

ELECTRICITY

All electrical applications, cords, plugs and adapters must be of sound quality and provided by the vendor. If faulty equipment is found, the vendor will be required to discontinue operations until the problem is corrected. You must sign-up for any extra power needs on the initial application. If we do not receive proper information, no guarantee can be made that electric power can be provided.

 

PARKING

Vendors will receive one parking pass to park in a designated vendor parking are

 

PHOENIX ARIZONA TAX LICENSE INFORMATION

The State of Arizona and The City of Phoenix sales tax information is listed on page 2 of the vendor application. Staff of both of these agencies have been known to appear and request proof of resale number. **It is your responsibility to acquire the needed license and permits and have it with you on-site at the Faire. The St. Patrick’s Day Faire is not responsible for your personal sales license. Fees for booth participation do not include a sales tax license.

 

INSURANCE

The St. Patrick’s Day Faire Committee requires a Certificate of Insurance for all vendors.

 

The following are the necessary requirements for obtaining a Certificate of Insurance.

 

  1. The St. Patrick’s Day Parade Committee Inc. is to be named as BOTH “Additional Insured” and “Certificate Holder”

  2. One million dollars in General Liability is required.

  3. Certificate of Insurance MUST be sent to the Vendor Coordinator at the time your application is returned. A faxed copy is temporarily acceptable but a hard copy MUST be on file before the event takes place, or you will not be able to participate.

 

Please communicate clearly these instructions to the Insurance Company:

 

In the “Description box should be: The St. Patrick’s Day Parade Committee Inc., its officers, employees, and agents are added as additional insured.  Insurer agrees to waive subrogation for occurrences during the period of March 15, 2008 at Hance Park.

 

“Certificate Holder” box should be:

St. Patrick’s Day Parade Committee

1106 N. Central Ave, Phoenix, AZ. 85004 (event location)

602-258-0109.

 

Certificates of Insurance will be retained in our files for a period of one year from the date of the event.

 

If you have any questions please call Mary at: (602) 258-0109.